Our iconic fleet of branded Minis is one of the most recognisable parts of our identity.
The Vehicle Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.
Key Responsibilities
Compliance & Monitoring:
• Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks).
• Maintain accurate, up to date compliance records within fleet management systems. (e.g., service history, monthly photos of vehicles)
• Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees.
• Identify non compliance issues and escalate where necessary to managers and Fleet Risk & Operations leadership.
• Ensure employee onboarding training is booked and attended by the employees.
Administration & Reporting:
• Update and maintain fleet documentation, policies, and registers.
• Support audits by organising and providing required documentation.
• Assist in onboarding new starters regarding fleet requirements and compliance processes.
• Assist the Accident claims handler with any accident-related enquiries and recovery of losses.
Employee & Stakeholder Support:
• Act as a first point of contact for compliance queries from employees and line managers.
• Provide clear guidance on grey fleet standards and required evidence.
• Support communication campaigns regarding safe driving, compliance reminders, and policy updates.